KTP Life App Data and Access

Data used by the client

The supplied client documentation describes chapter and member profiles, academic and professional information, contact and social links, profile images, résumés, pledge classes, internships, events, RSVP responses, attendance, and device-notification registrations.

This is a description of current client behavior—not blanket approval for collection, visibility, export, retention, or external sharing.

Required data map

Before the beta expands, National Technology and the responsible data owners should maintain a National-restricted data map containing:

• each field and its approved purpose;
• whether the field is required or optional;
• the member notice or consent basis;
• who can view and change it, including chapter boundaries;
• the authoritative source and correction process;
• retention, deletion, and account-exit behavior;
• storage, integration, and export destinations;
• administrator and service access;
• logging and incident controls; and
• the owner who approves a new use.

Public role model

The client documentation indicates signed-out flows, signed-in chapter members, EBoard-specific interface behavior, and administrative operations. Exact backend role values and privileges should live with the versioned server authorization policy.

User class	Expected scope	Boundary
Signed-out visitor or registrant	Chapter selection, sign-in, and approved registration	Cannot read member or chapter-private content before authorization
Chapter member	Approved member experience and own profile changes	Cannot use another chapter's data or change protected roles
Chapter EBoard	Approved chapter workflows such as displaying an event attendance code	Interface visibility is not authorization; server policy must validate every privileged action
National workflow owner	Assigned cross-chapter workflow under an approved purpose	Cannot reuse data for an unrelated portfolio or external audience
Technical administrator	Availability, access, support, and approved operations	Administrative ability does not grant business permission to browse or reuse records

Authorization requirements

• Derive member identity from the authenticated session for protected writes.
• Enforce chapter and record scope on the server.
• Keep role assignment server-controlled; registration and profile edits cannot grant privilege.
• Protect profile-media and résumé storage from overwrite or unauthorized access.
• Validate RSVP and attendance server-side.
• Review elevated access each semester and during every chapter or National transition.
• Use individual accounts and organization-controlled services.

Résumés and profile visibility

The app can display and upload member résumés. National leadership must still confirm:

• whether a résumé is optional;
• which members, chapters, National roles, alumni, or companies may view it;
• whether visibility can be changed by the member;
• whether an external share requires separate notice or consent;
• maximum retention after graduation or account closure; and
• correction, replacement, and deletion behavior.

Participation in the app or a compliance audit does not automatically authorize sharing a résumé with a company, alumnus, or another chapter.

Exports and integrations

Approve the purpose, fields, destination, audience, retention, deletion, and owner before enabling any export or integration. Prefer scoped workflows over unrestricted data downloads. Never paste production records into public issues, personal storage, ordinary chat, or an unapproved AI tool.

If access or data looks wrong

1. Stop the affected workflow and avoid creating more copies.
2. Record the minimum safe details: chapter, role, workflow, time, build, and visible impact.
3. Notify National Technology through the restricted incident route.
4. Reduce or revoke access when an authorized owner determines containment is needed.
5. Preserve restricted evidence under the incident process.
6. Follow applicable KTP, school, legal, and notification requirements.
7. Document the correction and update the relevant test or control.

Fast reporting matters more than fault. Do not ask a reporter to reproduce a suspected exposure in public.

Public documentation boundary

Public pages may include product purpose, approved capabilities, architecture, generic setup, team ownership, beta status, safe release notes, and screenshots made with synthetic data. Keep production records, credentials, invitation links, private service identifiers, detailed policies, vulnerability evidence, and incident records restricted.

Use the Information Classification Guide before publishing an app example.